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Genealogy HowTo
Issue: Jul 27, 2001

SHARING THE BOUNTIES OF YOUR GARDEN WITH OTHERS
By Karen Clifford, AG, FUGA

Just about everyone has shared a favorite recipe or two in order to share the great harvest their garden has provided. Sometimes we even share different varieties of the same vegetable family. Squash seems to be a favorite in our family. There's zucchini, yellow, spaghetti and acorn squash to name a few. But have you ever heard of a recipe for using up all of those extra "Smith," "Brown," "Thompson," or "Frasier" surnames in your family? We are going to share that recipe with you today as we discuss what happens at a typical family reunion.

Many of you have been enjoying some terrific times together with your family during summer reunions. Maybe you laughed together over the antics of a new born child, shed a tear or two over the passing of a cherished family member, or just enjoyed seeing how everyone has changed since the last meeting. In the course of this visiting, you may have heard about new events that need to be added to the family tree, such as new marriages, births, or deaths. Someone may have shared with you an entire "Brown" line that may link into your own. Some family members may be suddenly interested in obtaining copies of what you have put together on the family. Of course, we all promise to share everything with them and then life gets hectic and we just don't have much time. Today we are going to discuss how fast and easy it is to share electronically what you have collected and encourage others to help you out. Like sharing a recipe for your garden on line, families can also be shared.

First you can upload a new family online to make the information available to others. Click on How to Upload A New Family if you are not sure how to do this. Whether you are a DOS, Windows, or MAC user, there is a recipe card for you.

HOW TO UPLOAD A NEW FAMILY
If you are currently using a genealogy computer program and want to share that information, just create a GEDCOM file from your program. In most programs such as Personal Ancestral File, FamilyTreeMaker, Legacy, Family Origins, etc., the file button is where you start. By clicking on the file button in your personal genealogy computer program, you are taken to an option to EXPORT your information. You then select the option to export in a GEDCOM format. GEDCOM refers to Genealogical Data Communication. It is like a "translating program" between various computer languages.

Before you create your GEDCOM, set up your preferences to include or exclude information in your file. For example, if you do not want LDS ordinance data to appear on your sheets, turn off that function in your genealogy computer program preferences area. You WILL want to include your notes because this will aid in the research process so two people of the same name will not be confused. So you will want to leave that option open if you have any general or source notes included. All note types can be included on MyTrees.com See the section on NOTES for more information.

Remember the file folder and path where you have saved your GEDCOM. Write it down.

Now it is time to upload the information. Log onto www.MyTrees.com.

From the "Home" page: Click on the words "Site Map" below the MyTrees.com banner.

Go to "Submit/Update Family Tree" and click on it.

If you have entered your account number and password to be saved, it will automatically appear for you. If not, type in your account # and password. NOTE: If you click the box by Save Account # and Password, you won't have to type it in each time.

Now click the "Login" button.

At the next screen click on "Go to Submit/Update GEDCOM."

You will be asked to provide permission for your submission. Read the information and click "I Agree" at the bottom.

You are now on the GEDCOM File Submission page. On this page all the GEDCOM files you have entered are recorded.

If you are entering a new GEDCOM, click on the "New GEDCOM" button at the bottom of the screen. If you would like to UPDATE or replace an existing file, see the detailed instructions below. Always enter a short description of this file that will remind you of which family is being represented.

MAC User Option If you are using a Windows program, just ignore the next step. Follow the steps above and watch for the MAC User options if you have a MAC. If, however, you are using a DOS or MAC computer, click on the appropriate button so the program will accept and convert your data with no problems.

Now you will want to tell the program where your GEDCOM file is found. This is done by clicking on the Browse button so that your own computer files will be displayed. Locate the path and the file where you placed your GEDCOM and click on it.

You should now see the path displayed in the window beside the browse button.

Click on the "Submit GEDCOM" button at the bottom of the page. Please allow time for the files to upload. When uploading is complete an acknowledgment screen will appear.

Allow Time for Creating Indexes.
Allow 24 hours for all your new information to be indexed to the millions of other names in the master indexes for searching purposes. But you will still be able to perform many searches and other functions as you learn about this powerful site.

If you have already uploaded your family to MyTrees.com, you will only need to upgrade the information obtained from the reunion in your family. If you are using your own genealogy computer program on your home computer, it is usually faster and easier to make corrections in your system and then upload a corrected file. This is easily done by following the instructions on How to Update an Existing File.

HOW TO UPDATE AN EXISTING FILE
If you are updating your files on your home genealogy computer program, you can easily update the files on-line by the following process.

Use your file export option on your existing genealogy computer program.

Follow the instructions for uplaoding a GEDCOM.

Now it is time to upload the information. Go back into www.MyTrees.com.

From the "Home" page: Click on the words "Site Map" below the MyTrees.com header.

Go to "Submit/Update Family Tree" and click on it.

Now click the "Login" button.

At the next screen click on "Go to Submit/Update GEDCOM."

You will be asked to provide permission for your submission. Read the information and click "I Agree" at the bottom.

You are now on the GEDCOM File Submission page. On this page all the GEDCOM files you have entered are recorded.

After selecting a file, click on the button beside the file name you want to modify.

Go down to the "Enter description of new GEDCOM" box.

Type in a descriptive name for the file that reminds you of the family you want to update.

MAC Feature
If you are using a Windows program, just ignore the next step. If, however, you are using a DOS or MAC computer, click on the appropriate button so the program will accept your data with no problems.

Now you will want to tell the program where your GEDCOM file is found. This is done by clicking on the Browse button and your own computer files will be displayed. Locate the path and the file where you placed your GEDCOM and click on it.

You should now see it displayed in the window beside the browse button.

Click on the "Submit GEDCOM" button at the bottom of the page. Please allow time for the files to upload. When uploading is complete an acknowledgment screen will appear. You have now replaced an old GEDCOM with a new GEDCOM. It will update and put your file names into the master index within 24 hours. This allows for the upload, removal of the old file, and rebuilding of all the indexes.

Now the fun starts. To share what you have found with other family members, you may want to create a family password so other individuals can go directly into your files and download information. They will not be able to modify your information, however, unless you give them you own member password and login number. That is not recommended under normal circumstances, but before deciding if this is what you want to do read Family Passwords by clicking on this hypertext link.

As the subscriber, you can have the option to:

  • Share pictures, stories, and information on current family events through the Family Reunion feature.
  • Family members can download existing pedigree and family group record information.
  • Family members can add information about their immediate family to share with you.
  • Families can share the upkeep on a family line by either dividing up the family or sharing passwords.

    FAMILY PASSWORDS
    You might want to create a "Family Password" so other individuals can go directly into your files and download information. They will not be able to modify your information UNLESS you give them your own member password and login number. In most cases, you will just want to give them a "Family Password" which is different from your "Member Password."

    Share Pictures, Stories, Information
    As a family member you can share pictures, stories and information on on current family events through the Family Reunion Login at MyTrees Online. Click on SITE MAP at MyTrees.com below the picture banner. Then in the box that comes up titled "Free Guest Services" click on Family Access Login. This is where your family members can log in with their new name and password which you assign them.

    Family Members Can Download Information
    Your family members can download information and add information about their immediate family to share with you.

    To add a family password do the following: Go to Site Map. Go to Free Member Services. Click on "Update" to Update Your Member Account. Below your name and address is listed a place to enter a "Family Password." This is the Password you can pass out to your family members.

    By touching UPDATE you will be taken back to the screen where you logged on and as you take your cursor down you will see where it says "My Family Password is ." At this point you can designate a family password. which should be different than that used in your normal screen. This gives family members read-only abilities. After entering the new password, you will need to SUBMIT UPDATE so the password will be instituted.

    Managing More Than One Family Line
    If you want to manage two major families such as a father's or a mother's side of the family, you might want to have two different accounts with two different passwords for each side of the family.

    Sharing the Upkeep of a Family Line
    If you choose to share your password in hopes of getting help in data entering sources, be sure to decide who makes the GEDCOM uploads to update the file or, if you are updating one branch of the family, and a cousin is doing the other branch and you decide to upload a new GEDCOM, you would erase your cousin's work. It would be best in that case to set up separate accounts for the family lines since these accounts are free anyway.

    Also remember, that if you decide to share your password, the last one in wins. If you find yourself bumped off, it will be because your family has come in after you. You may want to arrange with your family organization to enter information during different times of the week. Also determine when and how new information will be entered.

    Just go to the home page, select family login in the upper right hand corner, enter your account # and password.

    Instructions to Tell the Family
    Family members can come to www.MyTrees.com to the home page (the page it starts at). In the upper right hand corner are the words FAMILY LOGIN. Tell them to click on that. Then when prompted, have them enter the account number which is the same one you use. Then they should enter the family password you selected for them. Do not give them your personal private password unless you want them to be able to edit the information as well as to just read it. Most people would rather the people just print the information or make their own copies via GEDCOM and download directly to their own computer.

    Another way family for members to enter is to use the Family Access Login.

    Family Access Login
    Click on Site Map at the home page beneath the family picture on the banner. Look at the box entitled "Free Guest Services' and click on "Family Access Login." This is where your family can enter the Family Password and the account number you have assigned them. Any number of families can access the information at the same time.

    Families may be kept separated by signing up for two free accounts

    Viewing Several Databases
    To look at several databases under one account, follow these steps: Click on Site Map at the home page beneath the family picture on the banner. Look at the box entitled "Free Guest Services' and click on "Family Access Login." Enter the account number and the Family Password. A drop-down menu will be offered. Click on the family you are interested in. Click on the "Submit Selection" button. You can click on PEDIGREE and see an overview of the family. You can click on FIND INDIVIDUAL. At this point you can LIST ALL if you are not sure who is in the database, or if you are familiar with the database you can click on SEARCH FOR and enter the name of a specific person. SEARCH FOR will just search all the names in the one database you have selected from the drop down menu. You can use your cursor to go up and down the list. Once you have clicked on one person's name you can bring up all the information on that person such as notes, biographies, dates, places, relationships, etc. You can also click on PEDIGREE and start a pedigree beginning with this person.

    At this point you can also download a copy of this family in a GEDCOM format to bring up into your own genealogy computer program.

    DDC stands for Dynamic Descendancy Chart. This is a unique feature of MyTrees.com. It will display an indented list of a descendancy chart. Then if you click the plus (+) button beside someone's name it will give you that person's descendancy. If you touch the person then it will open up to that particular person.

    Well, zucchinis and families have something in common. Both can be easily shared. Sharing family information either before or after a wonderful family reunion is as easy as sharing the bounties of your garden with others. Also, while you have been gathering your own "Smith," "Brown," "Thompson," or "Frasier" family members, I hope you didn't just throw away the others. You could post them on line for someone else to use. They can then share with you the ones they don't use from their searching. The pool of individuals therefore becomes larger. Remember to include your notes so all those identifying factors we have discussed in previous newsletters are available. And have a great time with your families this summer.

    Article written by Karen Clifford from Genealogy Research Associates. Sponsored by MyTrees.com.

    Copyright 2011 Karen Clifford. All rights reserved.

    No reproduction of this article may be used without the express written permission of the author.
  • Newsletters

    Select Newsletter by Issue or Topic:

    Genealogy HowTo
    Issue: Jul 27, 2001

    SHARING THE BOUNTIES OF YOUR GARDEN WITH OTHERS
    By Karen Clifford, AG, FUGA

    Just about everyone has shared a favorite recipe or two in order to share the great harvest their garden has provided. Sometimes we even share different varieties of the same vegetable family. Squash seems to be a favorite in our family. There's zucchini, yellow, spaghetti and acorn squash to name a few. But have you ever heard of a recipe for using up all of those extra "Smith," "Brown," "Thompson," or "Frasier" surnames in your family? We are going to share that recipe with you today as we discuss what happens at a typical family reunion.

    Many of you have been enjoying some terrific times together with your family during summer reunions. Maybe you laughed together over the antics of a new born child, shed a tear or two over the passing of a cherished family member, or just enjoyed seeing how everyone has changed since the last meeting. In the course of this visiting, you may have heard about new events that need to be added to the family tree, such as new marriages, births, or deaths. Someone may have shared with you an entire "Brown" line that may link into your own. Some family members may be suddenly interested in obtaining copies of what you have put together on the family. Of course, we all promise to share everything with them and then life gets hectic and we just don't have much time. Today we are going to discuss how fast and easy it is to share electronically what you have collected and encourage others to help you out. Like sharing a recipe for your garden on line, families can also be shared.

    First you can upload a new family online to make the information available to others. Click on How to Upload A New Family if you are not sure how to do this. Whether you are a DOS, Windows, or MAC user, there is a recipe card for you.

    HOW TO UPLOAD A NEW FAMILY
    If you are currently using a genealogy computer program and want to share that information, just create a GEDCOM file from your program. In most programs such as Personal Ancestral File, FamilyTreeMaker, Legacy, Family Origins, etc., the file button is where you start. By clicking on the file button in your personal genealogy computer program, you are taken to an option to EXPORT your information. You then select the option to export in a GEDCOM format. GEDCOM refers to Genealogical Data Communication. It is like a "translating program" between various computer languages.

    Before you create your GEDCOM, set up your preferences to include or exclude information in your file. For example, if you do not want LDS ordinance data to appear on your sheets, turn off that function in your genealogy computer program preferences area. You WILL want to include your notes because this will aid in the research process so two people of the same name will not be confused. So you will want to leave that option open if you have any general or source notes included. All note types can be included on MyTrees.com See the section on NOTES for more information.

    Remember the file folder and path where you have saved your GEDCOM. Write it down.

    Now it is time to upload the information. Log onto www.MyTrees.com.

    From the "Home" page: Click on the words "Site Map" below the MyTrees.com banner.

    Go to "Submit/Update Family Tree" and click on it.

    If you have entered your account number and password to be saved, it will automatically appear for you. If not, type in your account # and password. NOTE: If you click the box by Save Account # and Password, you won't have to type it in each time.

    Now click the "Login" button.

    At the next screen click on "Go to Submit/Update GEDCOM."

    You will be asked to provide permission for your submission. Read the information and click "I Agree" at the bottom.

    You are now on the GEDCOM File Submission page. On this page all the GEDCOM files you have entered are recorded.

    If you are entering a new GEDCOM, click on the "New GEDCOM" button at the bottom of the screen. If you would like to UPDATE or replace an existing file, see the detailed instructions below. Always enter a short description of this file that will remind you of which family is being represented.

    MAC User Option If you are using a Windows program, just ignore the next step. Follow the steps above and watch for the MAC User options if you have a MAC. If, however, you are using a DOS or MAC computer, click on the appropriate button so the program will accept and convert your data with no problems.

    Now you will want to tell the program where your GEDCOM file is found. This is done by clicking on the Browse button so that your own computer files will be displayed. Locate the path and the file where you placed your GEDCOM and click on it.

    You should now see the path displayed in the window beside the browse button.

    Click on the "Submit GEDCOM" button at the bottom of the page. Please allow time for the files to upload. When uploading is complete an acknowledgment screen will appear.

    Allow Time for Creating Indexes.
    Allow 24 hours for all your new information to be indexed to the millions of other names in the master indexes for searching purposes. But you will still be able to perform many searches and other functions as you learn about this powerful site.

    If you have already uploaded your family to MyTrees.com, you will only need to upgrade the information obtained from the reunion in your family. If you are using your own genealogy computer program on your home computer, it is usually faster and easier to make corrections in your system and then upload a corrected file. This is easily done by following the instructions on How to Update an Existing File.

    HOW TO UPDATE AN EXISTING FILE
    If you are updating your files on your home genealogy computer program, you can easily update the files on-line by the following process.

    Use your file export option on your existing genealogy computer program.

    Follow the instructions for uplaoding a GEDCOM.

    Now it is time to upload the information. Go back into www.MyTrees.com.

    From the "Home" page: Click on the words "Site Map" below the MyTrees.com header.

    Go to "Submit/Update Family Tree" and click on it.

    Now click the "Login" button.

    At the next screen click on "Go to Submit/Update GEDCOM."

    You will be asked to provide permission for your submission. Read the information and click "I Agree" at the bottom.

    You are now on the GEDCOM File Submission page. On this page all the GEDCOM files you have entered are recorded.

    After selecting a file, click on the button beside the file name you want to modify.

    Go down to the "Enter description of new GEDCOM" box.

    Type in a descriptive name for the file that reminds you of the family you want to update.

    MAC Feature
    If you are using a Windows program, just ignore the next step. If, however, you are using a DOS or MAC computer, click on the appropriate button so the program will accept your data with no problems.

    Now you will want to tell the program where your GEDCOM file is found. This is done by clicking on the Browse button and your own computer files will be displayed. Locate the path and the file where you placed your GEDCOM and click on it.

    You should now see it displayed in the window beside the browse button.

    Click on the "Submit GEDCOM" button at the bottom of the page. Please allow time for the files to upload. When uploading is complete an acknowledgment screen will appear. You have now replaced an old GEDCOM with a new GEDCOM. It will update and put your file names into the master index within 24 hours. This allows for the upload, removal of the old file, and rebuilding of all the indexes.

    Now the fun starts. To share what you have found with other family members, you may want to create a family password so other individuals can go directly into your files and download information. They will not be able to modify your information, however, unless you give them you own member password and login number. That is not recommended under normal circumstances, but before deciding if this is what you want to do read Family Passwords by clicking on this hypertext link.

    As the subscriber, you can have the option to:

  • Share pictures, stories, and information on current family events through the Family Reunion feature.
  • Family members can download existing pedigree and family group record information.
  • Family members can add information about their immediate family to share with you.
  • Families can share the upkeep on a family line by either dividing up the family or sharing passwords.

    FAMILY PASSWORDS
    You might want to create a "Family Password" so other individuals can go directly into your files and download information. They will not be able to modify your information UNLESS you give them your own member password and login number. In most cases, you will just want to give them a "Family Password" which is different from your "Member Password."

    Share Pictures, Stories, Information
    As a family member you can share pictures, stories and information on on current family events through the Family Reunion Login at MyTrees Online. Click on SITE MAP at MyTrees.com below the picture banner. Then in the box that comes up titled "Free Guest Services" click on Family Access Login. This is where your family members can log in with their new name and password which you assign them.

    Family Members Can Download Information
    Your family members can download information and add information about their immediate family to share with you.

    To add a family password do the following: Go to Site Map. Go to Free Member Services. Click on "Update" to Update Your Member Account. Below your name and address is listed a place to enter a "Family Password." This is the Password you can pass out to your family members.

    By touching UPDATE you will be taken back to the screen where you logged on and as you take your cursor down you will see where it says "My Family Password is ." At this point you can designate a family password. which should be different than that used in your normal screen. This gives family members read-only abilities. After entering the new password, you will need to SUBMIT UPDATE so the password will be instituted.

    Managing More Than One Family Line
    If you want to manage two major families such as a father's or a mother's side of the family, you might want to have two different accounts with two different passwords for each side of the family.

    Sharing the Upkeep of a Family Line
    If you choose to share your password in hopes of getting help in data entering sources, be sure to decide who makes the GEDCOM uploads to update the file or, if you are updating one branch of the family, and a cousin is doing the other branch and you decide to upload a new GEDCOM, you would erase your cousin's work. It would be best in that case to set up separate accounts for the family lines since these accounts are free anyway.

    Also remember, that if you decide to share your password, the last one in wins. If you find yourself bumped off, it will be because your family has come in after you. You may want to arrange with your family organization to enter information during different times of the week. Also determine when and how new information will be entered.

    Just go to the home page, select family login in the upper right hand corner, enter your account # and password.

    Instructions to Tell the Family
    Family members can come to www.MyTrees.com to the home page (the page it starts at). In the upper right hand corner are the words FAMILY LOGIN. Tell them to click on that. Then when prompted, have them enter the account number which is the same one you use. Then they should enter the family password you selected for them. Do not give them your personal private password unless you want them to be able to edit the information as well as to just read it. Most people would rather the people just print the information or make their own copies via GEDCOM and download directly to their own computer.

    Another way family for members to enter is to use the Family Access Login.

    Family Access Login
    Click on Site Map at the home page beneath the family picture on the banner. Look at the box entitled "Free Guest Services' and click on "Family Access Login." This is where your family can enter the Family Password and the account number you have assigned them. Any number of families can access the information at the same time.

    Families may be kept separated by signing up for two free accounts

    Viewing Several Databases
    To look at several databases under one account, follow these steps: Click on Site Map at the home page beneath the family picture on the banner. Look at the box entitled "Free Guest Services' and click on "Family Access Login." Enter the account number and the Family Password. A drop-down menu will be offered. Click on the family you are interested in. Click on the "Submit Selection" button. You can click on PEDIGREE and see an overview of the family. You can click on FIND INDIVIDUAL. At this point you can LIST ALL if you are not sure who is in the database, or if you are familiar with the database you can click on SEARCH FOR and enter the name of a specific person. SEARCH FOR will just search all the names in the one database you have selected from the drop down menu. You can use your cursor to go up and down the list. Once you have clicked on one person's name you can bring up all the information on that person such as notes, biographies, dates, places, relationships, etc. You can also click on PEDIGREE and start a pedigree beginning with this person.

    At this point you can also download a copy of this family in a GEDCOM format to bring up into your own genealogy computer program.

    DDC stands for Dynamic Descendancy Chart. This is a unique feature of MyTrees.com. It will display an indented list of a descendancy chart. Then if you click the plus (+) button beside someone's name it will give you that person's descendancy. If you touch the person then it will open up to that particular person.

    Well, zucchinis and families have something in common. Both can be easily shared. Sharing family information either before or after a wonderful family reunion is as easy as sharing the bounties of your garden with others. Also, while you have been gathering your own "Smith," "Brown," "Thompson," or "Frasier" family members, I hope you didn't just throw away the others. You could post them on line for someone else to use. They can then share with you the ones they don't use from their searching. The pool of individuals therefore becomes larger. Remember to include your notes so all those identifying factors we have discussed in previous newsletters are available. And have a great time with your families this summer.

    Article written by Karen Clifford from Genealogy Research Associates. Sponsored by MyTrees.com.

    Copyright 2011 Karen Clifford. All rights reserved.

    No reproduction of this article may be used without the express written permission of the author.
  • Newsletters

    Select Newsletter by Issue or Topic:

    Genealogy HowTo
    Issue: Jul 27, 2001

    SHARING THE BOUNTIES OF YOUR GARDEN WITH OTHERS
    By Karen Clifford, AG, FUGA

    Just about everyone has shared a favorite recipe or two in order to share the great harvest their garden has provided. Sometimes we even share different varieties of the same vegetable family. Squash seems to be a favorite in our family. There's zucchini, yellow, spaghetti and acorn squash to name a few. But have you ever heard of a recipe for using up all of those extra "Smith," "Brown," "Thompson," or "Frasier" surnames in your family? We are going to share that recipe with you today as we discuss what happens at a typical family reunion.

    Many of you have been enjoying some terrific times together with your family during summer reunions. Maybe you laughed together over the antics of a new born child, shed a tear or two over the passing of a cherished family member, or just enjoyed seeing how everyone has changed since the last meeting. In the course of this visiting, you may have heard about new events that need to be added to the family tree, such as new marriages, births, or deaths. Someone may have shared with you an entire "Brown" line that may link into your own. Some family members may be suddenly interested in obtaining copies of what you have put together on the family. Of course, we all promise to share everything with them and then life gets hectic and we just don't have much time. Today we are going to discuss how fast and easy it is to share electronically what you have collected and encourage others to help you out. Like sharing a recipe for your garden on line, families can also be shared.

    First you can upload a new family online to make the information available to others. Click on How to Upload A New Family if you are not sure how to do this. Whether you are a DOS, Windows, or MAC user, there is a recipe card for you.

    HOW TO UPLOAD A NEW FAMILY
    If you are currently using a genealogy computer program and want to share that information, just create a GEDCOM file from your program. In most programs such as Personal Ancestral File, FamilyTreeMaker, Legacy, Family Origins, etc., the file button is where you start. By clicking on the file button in your personal genealogy computer program, you are taken to an option to EXPORT your information. You then select the option to export in a GEDCOM format. GEDCOM refers to Genealogical Data Communication. It is like a "translating program" between various computer languages.

    Before you create your GEDCOM, set up your preferences to include or exclude information in your file. For example, if you do not want LDS ordinance data to appear on your sheets, turn off that function in your genealogy computer program preferences area. You WILL want to include your notes because this will aid in the research process so two people of the same name will not be confused. So you will want to leave that option open if you have any general or source notes included. All note types can be included on MyTrees.com See the section on NOTES for more information.

    Remember the file folder and path where you have saved your GEDCOM. Write it down.

    Now it is time to upload the information. Log onto www.MyTrees.com.

    From the "Home" page: Click on the words "Site Map" below the MyTrees.com banner.

    Go to "Submit/Update Family Tree" and click on it.

    If you have entered your account number and password to be saved, it will automatically appear for you. If not, type in your account # and password. NOTE: If you click the box by Save Account # and Password, you won't have to type it in each time.

    Now click the "Login" button.

    At the next screen click on "Go to Submit/Update GEDCOM."

    You will be asked to provide permission for your submission. Read the information and click "I Agree" at the bottom.

    You are now on the GEDCOM File Submission page. On this page all the GEDCOM files you have entered are recorded.

    If you are entering a new GEDCOM, click on the "New GEDCOM" button at the bottom of the screen. If you would like to UPDATE or replace an existing file, see the detailed instructions below. Always enter a short description of this file that will remind you of which family is being represented.

    MAC User Option If you are using a Windows program, just ignore the next step. Follow the steps above and watch for the MAC User options if you have a MAC. If, however, you are using a DOS or MAC computer, click on the appropriate button so the program will accept and convert your data with no problems.

    Now you will want to tell the program where your GEDCOM file is found. This is done by clicking on the Browse button so that your own computer files will be displayed. Locate the path and the file where you placed your GEDCOM and click on it.

    You should now see the path displayed in the window beside the browse button.

    Click on the "Submit GEDCOM" button at the bottom of the page. Please allow time for the files to upload. When uploading is complete an acknowledgment screen will appear.

    Allow Time for Creating Indexes.
    Allow 24 hours for all your new information to be indexed to the millions of other names in the master indexes for searching purposes. But you will still be able to perform many searches and other functions as you learn about this powerful site.

    If you have already uploaded your family to MyTrees.com, you will only need to upgrade the information obtained from the reunion in your family. If you are using your own genealogy computer program on your home computer, it is usually faster and easier to make corrections in your system and then upload a corrected file. This is easily done by following the instructions on How to Update an Existing File.

    HOW TO UPDATE AN EXISTING FILE
    If you are updating your files on your home genealogy computer program, you can easily update the files on-line by the following process.

    Use your file export option on your existing genealogy computer program.

    Follow the instructions for uplaoding a GEDCOM.

    Now it is time to upload the information. Go back into www.MyTrees.com.

    From the "Home" page: Click on the words "Site Map" below the MyTrees.com header.

    Go to "Submit/Update Family Tree" and click on it.

    Now click the "Login" button.

    At the next screen click on "Go to Submit/Update GEDCOM."

    You will be asked to provide permission for your submission. Read the information and click "I Agree" at the bottom.

    You are now on the GEDCOM File Submission page. On this page all the GEDCOM files you have entered are recorded.

    After selecting a file, click on the button beside the file name you want to modify.

    Go down to the "Enter description of new GEDCOM" box.

    Type in a descriptive name for the file that reminds you of the family you want to update.

    MAC Feature
    If you are using a Windows program, just ignore the next step. If, however, you are using a DOS or MAC computer, click on the appropriate button so the program will accept your data with no problems.

    Now you will want to tell the program where your GEDCOM file is found. This is done by clicking on the Browse button and your own computer files will be displayed. Locate the path and the file where you placed your GEDCOM and click on it.

    You should now see it displayed in the window beside the browse button.

    Click on the "Submit GEDCOM" button at the bottom of the page. Please allow time for the files to upload. When uploading is complete an acknowledgment screen will appear. You have now replaced an old GEDCOM with a new GEDCOM. It will update and put your file names into the master index within 24 hours. This allows for the upload, removal of the old file, and rebuilding of all the indexes.

    Now the fun starts. To share what you have found with other family members, you may want to create a family password so other individuals can go directly into your files and download information. They will not be able to modify your information, however, unless you give them you own member password and login number. That is not recommended under normal circumstances, but before deciding if this is what you want to do read Family Passwords by clicking on this hypertext link.

    As the subscriber, you can have the option to:

  • Share pictures, stories, and information on current family events through the Family Reunion feature.
  • Family members can download existing pedigree and family group record information.
  • Family members can add information about their immediate family to share with you.
  • Families can share the upkeep on a family line by either dividing up the family or sharing passwords.

    FAMILY PASSWORDS
    You might want to create a "Family Password" so other individuals can go directly into your files and download information. They will not be able to modify your information UNLESS you give them your own member password and login number. In most cases, you will just want to give them a "Family Password" which is different from your "Member Password."

    Share Pictures, Stories, Information
    As a family member you can share pictures, stories and information on on current family events through the Family Reunion Login at MyTrees Online. Click on SITE MAP at MyTrees.com below the picture banner. Then in the box that comes up titled "Free Guest Services" click on Family Access Login. This is where your family members can log in with their new name and password which you assign them.

    Family Members Can Download Information
    Your family members can download information and add information about their immediate family to share with you.

    To add a family password do the following: Go to Site Map. Go to Free Member Services. Click on "Update" to Update Your Member Account. Below your name and address is listed a place to enter a "Family Password." This is the Password you can pass out to your family members.

    By touching UPDATE you will be taken back to the screen where you logged on and as you take your cursor down you will see where it says "My Family Password is ." At this point you can designate a family password. which should be different than that used in your normal screen. This gives family members read-only abilities. After entering the new password, you will need to SUBMIT UPDATE so the password will be instituted.

    Managing More Than One Family Line
    If you want to manage two major families such as a father's or a mother's side of the family, you might want to have two different accounts with two different passwords for each side of the family.

    Sharing the Upkeep of a Family Line
    If you choose to share your password in hopes of getting help in data entering sources, be sure to decide who makes the GEDCOM uploads to update the file or, if you are updating one branch of the family, and a cousin is doing the other branch and you decide to upload a new GEDCOM, you would erase your cousin's work. It would be best in that case to set up separate accounts for the family lines since these accounts are free anyway.

    Also remember, that if you decide to share your password, the last one in wins. If you find yourself bumped off, it will be because your family has come in after you. You may want to arrange with your family organization to enter information during different times of the week. Also determine when and how new information will be entered.

    Just go to the home page, select family login in the upper right hand corner, enter your account # and password.

    Instructions to Tell the Family
    Family members can come to www.MyTrees.com to the home page (the page it starts at). In the upper right hand corner are the words FAMILY LOGIN. Tell them to click on that. Then when prompted, have them enter the account number which is the same one you use. Then they should enter the family password you selected for them. Do not give them your personal private password unless you want them to be able to edit the information as well as to just read it. Most people would rather the people just print the information or make their own copies via GEDCOM and download directly to their own computer.

    Another way family for members to enter is to use the Family Access Login.

    Family Access Login
    Click on Site Map at the home page beneath the family picture on the banner. Look at the box entitled "Free Guest Services' and click on "Family Access Login." This is where your family can enter the Family Password and the account number you have assigned them. Any number of families can access the information at the same time.

    Families may be kept separated by signing up for two free accounts

    Viewing Several Databases
    To look at several databases under one account, follow these steps: Click on Site Map at the home page beneath the family picture on the banner. Look at the box entitled "Free Guest Services' and click on "Family Access Login." Enter the account number and the Family Password. A drop-down menu will be offered. Click on the family you are interested in. Click on the "Submit Selection" button. You can click on PEDIGREE and see an overview of the family. You can click on FIND INDIVIDUAL. At this point you can LIST ALL if you are not sure who is in the database, or if you are familiar with the database you can click on SEARCH FOR and enter the name of a specific person. SEARCH FOR will just search all the names in the one database you have selected from the drop down menu. You can use your cursor to go up and down the list. Once you have clicked on one person's name you can bring up all the information on that person such as notes, biographies, dates, places, relationships, etc. You can also click on PEDIGREE and start a pedigree beginning with this person.

    At this point you can also download a copy of this family in a GEDCOM format to bring up into your own genealogy computer program.

    DDC stands for Dynamic Descendancy Chart. This is a unique feature of MyTrees.com. It will display an indented list of a descendancy chart. Then if you click the plus (+) button beside someone's name it will give you that person's descendancy. If you touch the person then it will open up to that particular person.

    Well, zucchinis and families have something in common. Both can be easily shared. Sharing family information either before or after a wonderful family reunion is as easy as sharing the bounties of your garden with others. Also, while you have been gathering your own "Smith," "Brown," "Thompson," or "Frasier" family members, I hope you didn't just throw away the others. You could post them on line for someone else to use. They can then share with you the ones they don't use from their searching. The pool of individuals therefore becomes larger. Remember to include your notes so all those identifying factors we have discussed in previous newsletters are available. And have a great time with your families this summer.

    Article written by Karen Clifford from Genealogy Research Associates. Sponsored by MyTrees.com.

    Copyright 2011 Karen Clifford. All rights reserved.

    No reproduction of this article may be used without the express written permission of the author.
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